This is so much easier than deploying email export and import tools or hacking the databases by hand, which has been the standard solution for a long time.Īs we move to a time of your entire work and home life being stored in email, it makes sense to take steps to secure it. With an offsite backup which can be easily restorable to any client, you can just pull in all the emails from your boss, your wife, your primary software provider, and continue as if nothing has happened. If you change computers, for example if you upgrade your main desktop machine, one of the biggest sources of pain is having to start your email client from scratch without having access to your legacy mail. As a side benefit, this also means that having your emails stored in an external database makes migrating your emails easier, too. The biggest upside of using a dedicated email archival service rather than a general offsite backup or doing it by hand is simple: Your emails are not only searchable but restorable. You can also search the emails in the backup for relevant details like sender and dates. As well as backing up your emails offsite at a distant digital location, you can restore your emails right back to where they originated in your client software. This is a much better solution to keeping your emails safe, and not just safe but accessible. There are some, in particular the popular MailStore solution, which offers a free version of their corporate software for home use. You will find many services out there, but most are very corporate in tone. The solution is an email archiving service. You can be a bit more organised about it and drag emails about account activation, product serial numbers, receipts from purchases, etc., but that’s a bit of a pain to have to keep all that manually updated. A loose collection of files in a folder secures the data, but it’s by no means a searchable resource. That’s all well and good, but the thing about an email client is that it keeps your emails in a (theoretically) searchable database. Most email programs on most platforms will open a loose email which will probably include any attachments. The fastest and easiest way to back up vital emails is, of course, to drag them into a folder and store them on a USB drive. Of course it’s possible that your computer is backed up (and you really should do that if you just realised that you don’t), but having a backup is one thing – restoring your emails back into your email program is another.
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